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The information in this guide applies to Space Convenor and Teaching Convenor roles.

Enrolling Users

The following instructions will demonstrate how to enrol users to VU Collaborate spaces in different roles. If you would like to know more information about roles, visit Roles and Permissions guide.

Note: For enrolling a Space Reviewer, refer to the How to Enrol a Space Reviewer guide

Access Classlist

Step One: Access Classlist

Go to Classlist from the Communication menu in the navbar.

Add Users

Step Two: Add Participants

Click on Add Participants drop-down menu and select Add existing users.

Search users

Step Three: Search Users

A menu will open where you can begin a search for the participant you want to add.Enter the users' name. You can enter their first and last name or their username(staff 'e' no). Click iconSearch icon.

The search results will appear.

Note: We recommend you search using e number as the staff name in VU Collaborate may differ from their email address. Staff who have already been added to the space previously will also not appear in a search. If you cannot locate the user you are trying to add, contact the ITS Service Desk for further support. Provide the user and the space details (username & email).

Assign Role

Step Four: Assign Role

Next, assign the user a role. Click on the Select a Role drop-down menu and select a role, then click Enrol Selected Users.

Multiple users

Step Five: Set multiple users role

If you are adding multiple users that have the same role, use the Set all roles to: drop-down menu and select a role. Click the Set all roles button, then click Enrol Selected Users.

Confirm enrolment

Step Six: Confirm enrolment

Confirmation of Enrolment will appear, Click Done or choose Add More Participants to add more users.

Check enrolment

Step Seven: Check enrolment

The user you enrolled will now be listed in the Classlist.

Change enrolment

Step Eight: Change enrolment

To change the enrolment of a participant, check the box next to the user's name in the Classlist. Then click on the Enrolment icon. In the New Role column you have the ability to adjust a user's role and click Save.

Further Support

Visit the VU Collaborate Help site[https://blendedlearning.vu.edu.au] for up to date information and resources on blended learning. Provide feedback on this help resource by visiting the Help Site Feeback forum [https://blendedlearning.vu.edu.au/forum/helpsite-feedback.html].

Contact ITS Service Desk on (03) 9919 2777 or via self-service[http://servicedesk.vu.edu.au] for further technical support.



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