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Screen reader tips

VU Collaborate enables you to access unit material online. There are a number of learning tools within the system that space content is contained in. This topic discusses how the system is laid out, and how different functionality, settings, and preferences benefit individuals that navigate the system using a screen reader (or other assistive technologies that interpret the contents of a page).

This topic does not document how to use specific assistive technologies. Please refer to help material for the software or device you are using if you want to learn about its specific functionality, shortcuts, and commands.

Logging in

The Login page for VU Collaborate has two form elements: Username and Password.

There are two additional options displayed as links:

  1. The Forgot Password? link opens a new window where you can request a password reset link be sent to the email address associated with your username.
  2. If enabled for your organisation, the System Check link opens a new page that lets you know if your computer meets the minimum criteria for using VU Collaborate. If you do not meet the criteria, a message displays explaining what components need updating.

Logging out

The Logout link is available in your personal menu on the minibar at the top of all pages. The personal menu opens when you click on your name on the minibar. You can access your personal menu using an assistive technology's links list, or by tabbing through the minibar links at the top of the page.

System time-outs

The system may log you out if you are inactive for an extended period of time. The length of time is determined by your institution. A JavaScript warning will provide an option to remain logged in before your time expires.

Site organisation

VU Collaborate is typically organised into two levels of information: organisation related information and space related information. Organisation related information typically appears on Home, while space related information typically appears on Unit/Course Home and different tools.


Home is generally the first page you access when you log into VU Collaborate. It is a central area for checking institution-wide news and events, and accessing organisation-level tools.

Like all pages in VU Collaborate, Home has a navigation area across the top of the page. This navigation area includes the minibar and navbar. The minibar is a navigation area that contains links and menus specific to you, such as links to your units and alerts about events related to you. The navbar typically contains links to different tools. Since Home is an organisation-level page, the links on the navbar for Home usually go to organisation-level or unit-independent tools, such as your personal Locker, Email, and ePortfolio. The navbar has a Heading 2 called "Navigation". It is organised using unordered lists.

Other Home content is organised in widgets. Typical widgets include: News, My Courses, Tasks and Calendar. You can navigate and search for widgets by Heading 2s, and navigate sections within a widget by Heading 3s.

One of the main purposes of Home is to provide access to organisation-level tools and information. We recommend you use your screen reader to view a link list and heading list for your Home to get a feel for what options are available to you.

To access a Course Home, you must select it from the unit selector on the minibar or the My Courses widget. If you are using the My Courses widget and have more than one role in VU Collaborate (for example, you are both a Graduate Student and a Teaching Assistant) you need to select the tab for the role you want to view units for. Depending on your screen reader, widget tabs may be read as tabs or links. They should always be the first content after the widget's heading.

Space Home

Space Home is the first page you visit when you enter a unit/course. It is a central area for accessing unit specific information. Like Home, Space Home pages have a navigation area across the top of the page and a number of widgets that contain information and links. Information and links on Space Home are specific to that unit (unless they are for unit-independent tools). For example, the navigation area for a Space Home might contain links to My Grades, Discussions and Quizzes for that specific unit. Use Heading 2s to navigate to the main Navigation area and the different unit widgets.

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General page layout

Navigation area and Skip to main content links

At the top of each page is a navigation area that includes the minibar and the navbar. You can skip the navigation area on any page by selecting the Skip to main content link.

The minibar appears at the top of every page. It contains links to: Home; a unit selector that enables you to switch between units; alerts about events and updates specific to you and your units; and a personal menu for setting your preferences and logging out.

The navbar contains an unordered list with the main tool links for the unit you are viewing (or for Home or a department if you are not in a unit). You can jump to the navbar by selecting the heading "Navigation".

Headings and ARIA landmarks

Headings and ARIA landmarks are used throughout the system to help you navigate pages. Heading 1s and Main landmarks are used for page titles. Heading 2s are used for widgets and major page sections. Heading 3s are used to organise information within widgets and major sections. Navigation, Search and Complementary ARIA landmarks are used to provide context.

Note:  If you do not set the accessibility preference "Show secondary windows as pop-ups," your screen reader’s heading and landmark lists will read two heading 1s and two Main ARIA landmarks when you open dialog boxes.

Tool navigation and and action buttons

Tool navigation and action buttons are used to navigate areas and perform tasks within a specific tool. Typically, the tool navigation links are used for complicated tools that need to be divided into different types of tasks. For example, in Grades the tool navigation divides the Enter Grades and Manage Grades areas. You can find the tool navigation links under the hidden heading 2 called Tool Navigation. Action buttons encompass page specific tasks. For example, the Manage Grades page include a New action button to add grade items or categories.

Context menus

While tool navigation and action buttons are used to navigate between tool areas and perform tasks, context menus are used to select an action for a specific item on a list page. Every context menu has unique link text that references the item it applies to. For example, a file in your Locker will have a context menu beside it named "Actions for [file name]" which opens a menu with item specific actions.


Tables (grids) are often used to organise content within a tool.

All tables use proper table summaries and headings. However, the easiest way to navigate items in a table is by a check box, since most table items have a Select [item] check box before their name.

Most items also have a context menu after their name. These menus contain item specific actions. Each context menu has unique link text so you can use a links list to locate the context menu for the item you want to perform actions on.

You can also select multiple items from a table using the Select [item] check boxes and then selecting an action that can apply to multiple items. Actions that can apply to multiple items appear at the top and bottom of a table and use the alt text format [action] Selected Items. For example, you could use a links list to "Select Topic 1" and "Select Topic 2" and then "Edit Selected Items".

Complex tables often have drop-down lists for filtering information in the table. For example, some tables have a View drop-down list that allows you to change how information is sorted. Most drop-downs have an accompanying Apply or Go button that initiates the action.

A few drop-downs, such as per page drop-downs, update on selection so you must use Alt + Down Arrow (Windows/Linux) or Option + Down Arrow (Mac) to open the drop-down and then use the Up Arrow or Down Arrow and Enter key to select an option.

If there are more items in a table than will display on a single page, use the Page drop-down list, Next Page icon, or Previous Page icon to navigate to other pages.


Pages that use form fields for entering data or changing settings have a logical tab order. If a page is divided into multiple tabs, your screen reader may read the tabs as tab stops or as links. You normally cannot open a secondary tab until you have filled in all the mandatory fields on the first tab. Mandatory fields are indicated with an asterisk (*). The last options on a form are usually Cancel and Save. Sometimes the Save button is called something else related to completing the action, such as Select or Upload.

Many forms allow you to create content using our HTML Editor (WYSIWYG). The HTML Editor is fully accessible by keyboard, but lacks non-visual feedback when options or formatting are selected in the editor view. You can make changes in the source view so you can read your changes in the code as you work, or turn off the HTML Editor in your Account Settings. If you turn off the HTML Editor it is replaced by text fields that accept HTML.

Some form pages contain links to additional actions, which may not be recognized as form elements by your screen reader. For example, there is a link to create a New Folder on the Add Contact form in Email. Always check for links when filling out a form in VU Collaborate and other VU Collaborate products.

Most form pages provide either a confirmation or error message when you submit the form using an ARIA alert. The message appears at the top of the page and should take focus. If there were errors in your submission the message explains each error and provides links to the appropriate fields so you can resolve the issues.

Treeviews and frames

We have tried to keep page layouts as simple as possible. However, some tools, such as Manage Files and Email, use treeviews and frames to layout complicated lists of items and options. Most of these pages have options to Hide Tree (Manage Files) or Show (or hide) the folder list pane (Email). Check the tool's settings and tool bars for ways to simplify the page layout.

Help text

Many forms contain inline help; Help icons and links to additional help material appear either immediately after the page heading or section heading, or after individual fields. It is a good idea to read the entire contents of a form before filling it out, and to look for help text or a help link immediately after a field if you have difficulty understanding its purpose.


Some pages contain sections that are collapsed by default. Collapsed sections contain advanced or supplemental information that is not required to complete standard tasks. To expand a collapsed section using a keyboard or screen reader, select the appropriate Expand or Show link.

Load More

When a list contains more items than the page currently displays, a Load More link appears at the bottom of the list as the final list item. Clicking this link appends more items to the list.


Some links open secondary pop-up windows for completing page-specific tasks. These links should indicate that they open in a new window through a title attribute. Use the Down Arrow and Tab keys to read the contents of the pop-up. The last options should be buttons to cancel or complete the task. Occasionally, these buttons are in a separate frame.

Important Some secondary pages use modal dialogs instead of separate windows to display information. If you primarily navigate the web using a screen reader we recommend that you select Show secondary windows as pop-ups in the Account Settings tool.


Most pages that contain lists of items or users have a Search For field near the top of the page. To perform a search, enter a word or partial word in the Search For field and select the Search button or press the Enter key.

Use the Show Search Options link to select advanced search options.

Use the Clear Search link to clear the Search For field.

WAI-ARIA support

VU Collaborate uses WAI-ARIA markup in a number or areas to help support navigation by keyboard and assistive technologies. For example, WAI-ARIA markup is used for tabs, context menus, error and confirmation messages, and for page navigation landmarks.

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Personal settings

The minibar includes a personal menu with links to tools that store your personal information and settings. To open the personal menu, select the link that is your name. The following links are available:

  • Profile  Edit your shared personal information.
  • Notifications  Set how you receive notifications about activity in your units.
  • Account Settings  Change display settings for VU Collaborate.

Account Settings

We recommend that you adjust the settings available in the Account Settings tool to meet your personal needs. Here are some recommendations:

Account Settings tab

  • The Login Destination option lets you log directly into a unit, rather than Home. This option can simplify navigation if you are only taking one or a few units.
  • Use the Font Face and Font Size options to adjust the appearance of text in VU Collaborate. If you want to adjust the size of icons as well, we recommend using a zooming or magnifying tool such as the zoom feature built into most browsers.
  • If you rely on a screen reader to navigate VU Collaborate we recommend you select Show secondary windows as pop-ups; otherwise, some secondary pages may not be distinguishable from the main page.
  • Many screen reader and keyboard-only users select the Turn off rich text editor and view source option. This option simplifies form pages, while still allowing users to upload HTML content authored in an external editor.
  • Select the option, Optimize video presentation for programmatically-driven assistive technologies, to enable detection of embedded videos.

Discussions tab

  • Clear the Show the discussion topics list and Show the preview pane options to simplify the layout of discussion lists.
  • Select the Grid Style message list if you want to see only a list of messages in discussion lists and open messages to read their contents. This results in less text on discussion lists.
  • Some users also Include original message text in reply so they don’t have to move between discussion messages as frequently.

Email tab

  • Clear the Show the Message Preview pane and Show the Folder List pane options to simplify the layout of your Inbox.
  • Some users also Include original message in email replies so they don’t have to move between messages as frequently.

Metadata tab

Select the Basic and Expand all Categories options to simplify movement through the main metadata page.

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Calendar page layout

The Calendar tool can display events from multiple calendars in one view. Read the following sections to help orient yourself to key elements of the Calendar interface.

Calendar view modes

In addition to standard Day, Week, and Month views, the Calendar tool also displays calendar events in an Agenda and List view. The mode in which you're viewing the calendar appears as part of the heading 1 on the page.

The Agenda view groups unit events from your active calendars by Date, Course, or Type. Events display in chronological order and all-day events display at the top of each grouped listing.

List view displays all events from your active unit calendars in chronological order. You can filter this list by event type. Click an event's name to view more details about that event. If the list contains many items, a Load More link appears at the bottom of the list as the final list item. Clicking this link appends more items to the list.

Default calendar

The default calendar is always set as the unit from which you accessed the Calendar tool; its name appears as a link on the page. If you have permission to create unit events, those events appear on the default calendar.

You can change your default calendar by selecting the link labelled with the default calendar's name. This opens the calendar selector where you can select a unit to view its calendar. Changing your default calendar also switches your current unit in VU Collaborate to correspond to the unit calendar you select.

Calendar selector

A bulleted list of calendars available to you displays once you select the link for the current calendar. Each calendar corresponds to an individual unit you are enrolled in. If one of your units is missing from the calendar selector, you can add unit calendars to your list by selecting the Add Calendar link. Select a unit link from the bulleted list to display its calendar events in the main calendar display.

Note:  If you have Calendar set to display all calendars, events in the main calendar display do not currently distinguish which units they are part of when you scan the calendar. To distinguish which unit an event is part of, you must select the event name for its details.

Mini calendar

The mini calendar appears after a heading 2 that matches the current month and year. It's a quick reference for the active calendars in the Calendar tool. It indicates which dates have events and the day, week, or month currently selected in the main calendar display.

The mini calendar includes leading and trailing dates. This means that you might see the last days of the previous month and the first days of the next month depending on which day of the week the current month begins.


Tasks are not connected to specific calendars. The task pane enables you to keep a personal list of tasks and set their deadlines to keep track of things to do.

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