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Learning Environments Blog

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This blog will keep you updated with news and information from the Learning Environments Team (LET) regarding VU Collaborate or blended learning in general. Please feel free to log in and comment on any of the posts or ideas. 

WebCT decommissioned end of 2014

Attention all ex WebCT users -

At the end of 2014, WebCT will be decommissioned and you will no longer be able to access content stored in that system. In order to prepare for the cut-off date you need to consider carefully whether to backup/export/migrate any content you may have.  This needs to be done before 22nd December 2014.  It will not be possible to retrieve the content after this date.

Should I export or migrate?

If you have an entire unit’s worth of re-usable materials on WebCT, such as quizzes, then migrating will be the easiest option. However, if you only have a few files, such as Word documents, PDF’s and PowerPoints, then it will be much easier to download or export them yourself.  You can then upload the files directly into VU Collaborate when required.

For more support and answers to common queries on WebCT migration, refer to our FAQs.

Please note:

  • Migration does NOT create live delivery spaces for teaching.  These must be created via the “Space Creation" process.  Migration is only for the purpose of transitioning content from WebCT to VU Collaborate so that it is available for reuse - this allows you access to previous files, folders and announcements you created in WebCT, to save time rather than uploading/creating again.
  • You can only request to migrate 2013 and 2014 shells.  If you wish to reuse content from prior to 2013, you will instead need to export it.
  • Student data will NOT come across as part of migration. If you need to back up student grades/results/Turnitin assignments, you can do this via Turnitin or Grades bulk export options. If you need further support, please contact ITS Service Desk.
  • Some other activities  (e.g. Assessment Dropboxes, grade columns) will also not come across, but you can recreate these in VU Collaborate later as needed. Training sessions to support in creating grades and assessments in VU Collaborate will be available early 2015.
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    How do I request to migrate?

    1. Go to the VU Collaborate Help site.
    2. Login using the “Staff Login” button on the top right hand corner of the page - use your normal login credentials.  
    3. Go to Home > WebCT Migration (or use the following direct link: https://blendedlearning.vu.edu.au/home/webct-migration.html).
    4. Make sure you understand what content is migrated - read the information about migration on the above page, and on the WebCT Migration Considerations page, before proceeding.
    5. Fill in the WebCT Shell Migration Request form for EACH WebCT shell you wish to migrate:
    6. Search for the unit code/name within the “Search for a shell” area just above the listings to locate your WebCT shell. If you have more than one shell, refer to the year, teaching period and campus details to select the best/most recent one to migrate content from.
    7. Check the number and details next to the 'Show enrolment applications' to confirm whether you or another member of your team have not already requested the shell to be migrated.
    8. Click on the 'Add' button to register your request.
    9. You will receive an email confirmation with summary details of the WebCT shell you have requested for content migration.
    10. Repeat process for any additional units/shells you need migrated. Please note: For units where you deliver the same/similar content but split over multiple shells/spaces for different campuses, it’s best to migrate one shell only, in order to get the core content for use. You can then copy the content as needed into your new live Delivery Spaces, after Space Creation.
    11. When the content has been migrated, you should receive confirmation that this has occurred. You can then log in to VU Collaborate (via MYVU Portal) to access the migrated content – a new VU Collaborate Space with a similar name will be listed in your ‘My Spaces’ list.

    If you encounter issues with the Migration request form, please ensure you are logged in to the site first (top right hand corner “Staff Login”) using Google Chrome, Firefox or Safari, and try again. For support with migration requests or with exporting content or student data, contact ITS Service Desk on 9919 2777 for further assistance.

    Kind regards,

    The Blended Learning Team

     

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    Have your say about VU Collaborate

    Dear all VU Collaborate users

    Having now used VU Collaborate for a semester – we would like to hear about your experiences with the new learning management system and our support of it.  

    Please take 10 minutes to provide your feedback via the online Staff survey at:

    https://vuau.qualtrics.com/SE/?SID=SV_9TY6WQ0YzbMZxlP

    We have already run a similar survey with students about their experiences with VU Collaborate in S2 and received over 350 responses.

    This student and staff feedback will guide improvements for 2015, ensuring our online learning environment is as user-friendly as possible and aligns with user needs.

    I look forward to hearing your views via the survey before COB Friday 5th December.

    Best wishes

    Lisa

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    Dr Lisa Germany

    Associate Director Learning Environments

    Centre for Collaborative Learning and Teaching

    Victoria University

    PO Box 14428, Melbourne VIC 8001 Australia

     

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    New collaborative and informal learning spaces now available at Footscray Nicholson

    The refurbishment of several classrooms in the southern wing of Footscray Nicholson building D Levels 3 & 4 has now been completed.    This also completes the installation of air-conditioning into the northern wing of learning spaces on Level 3 of the building.

    These spaces now offer:

    D419 – large informal study space open to ALL students at Footscray Nicholson.  It cannot be booked for teaching.   It includes 3 bookable group work “pods” with writable surfaces and an LCD screen that will be on the Library booking system for students.

    picture1.png

      D322 – an innovative, collaborative learning space with a “briefing area”, “studio space” suitable for technology and non-technology projects and a “brainstorming” space with large amounts of writable surface

    picture2.png

    D320 – collaborative learning space with standard projection system, lots of writable surfaces and “node chairs”.  These are chairs on castors with tables that can be quickly moved into any configuration for whole of class discussion through to small group work.

    picture3.png

    D320 And D321 - large collaborative learning spaces with movable triangular collaborative tables, standard projection system and lots of writable surfaces.

    picture4.png

    If you are interested in 

  • Investigating different use cases for these spaces
  • Being timetabled into the spaces for 2015
  • Willing to be part of the evaluation of these spaces in S1, 2015
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  • Please contact Lisa Germany ( x4079 ;  lisa.germany@vu.edu.au).   Lisa is hoping to hold some workshops in early December around these spaces and will be running the evaluation of them in S1, 2015.    I am keen to get people into these rooms that will utilise the collaborative features and be able to provide feedback on what works and does not work so well so that this can be fed into future learning space designs for VU.
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    Help us improve the Learning & Teaching website

    CCLT and Web Services are looking to improve the Learning & Teaching website over the coming months.  

    To ensure we redesign the Learning & Teaching website in a responsive way, we have developed an anonymous, short, online-survey for completion by staff that have used the site (open from now until 21 November 2014).

    What does the survey cover?

    Participants are asked questions regarding the content, ease of use, and general quality of the Learning & Teaching website.

    How long does the survey take to complete?

    Approximately 5 – 10 minutes, depending on the level of detail you provide.

    Participating

    The more responses we get from teaching staff, the greater the likelihood we will redesign the website according to you needs.   We would appreciate it if you could take the time to complete the survey

    Link

    The survey can be found at:

    https://vuau.qualtrics.com/SE/?SID=SV_5C03iHFjnMSNMmp

    If you have any questions about the project or the survey, please contact Judy at judy.shaul@vu.edu.au

    Judy Shaul

    DigitalProducer (Learning & Teaching)

    <<< 

     

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    Closing down WebCT – you need to prepare

    At the end of 2014, WebCT will be decommissioned and you will no longer be able to access content stored in that system.

    In order to prepare for this cut-off, you now need to consider carefully what content you have in WebCT and decide whether you need to backup/export/migrate any of it.  This needs to be done before 22nd December 2014.  It will not be possible to retrieve the content after this date.

    Should I export or migrate?

    If you have a whole unit’s worth of materials you wish to transfer into VU Collaborate, then migrating will be the easiest option. Likewise, if you have a lot of announcements you wish to re-use, or if you have several quizzes.

    Please note:

    • You can only request to migrate 2013 and 2014 shells.  If you wish to reuse content from prior to 2013, you will need to export it.
    • Student data will NOT come across as part of migration. If you need to back up student grades/results/Turnitin assignments, you can do this via the export process.   
    • Migration does NOT create live delivery spaces for teaching.  These must be created via the “Space Creation” process.  Migration is only for the purpose of transitioning content from WebCT to VU Collaborate so that it is available for reuse.

    If you only have a few resources (e.g. files such as Word documents, PDF’s, PowerPoints), then it will be quicker and easier to export them yourself.  You can then import them into VU Collaborate spaces later as needed.

    How do I request to migrate?

    1. Go to the WebCT Migration page on the VU Collaborate Help site
    2. Login with your normal login credentials (top right hand corner “Staff Login”)
    3. Read the information about migration including the WebCT Migration Considerations and Exporting Content from WebCT pages
    4. Click on the “proceed to request” button.   You will need the following information to request a shell:
    • Name of Shell
    • Unit code
    • Year and teaching period/semester
    • Who needs access to the old content

    If you encounter issues with the Migration request form, please ensure you are logged in to the site first (top right hand corner “Staff Login” and try again. For support with migration requests or with exporting content or student data, contact ITS Service Desk on 9919 2777 for further assistance.

    Kind regards,

    The Blended Learning Team

     

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