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Roles and permissions

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Roles and Permissions

Overview of VU Collaborate & VU Collaborate Manager Roles

As a VU staff member, you have access to VU Collaborate. In order to perform various duties related to learning and teaching or online delivery, a number of roles are available.

VU Collaborate roles: to support in teaching and learning activities within a space for online delivery. These roles are utilised within VU Collaborate (the online Learning Management System).

VU Collaborate Manager roles: to perform administrative functions such as Space creation & User enrolments.  These roles are designated within the VU Collaborate Manager tool (not in VU Collaborate). 

This guide covers the VU Collaborate Manager roles only. For information regarding roles within VU Collaborate, refer to VU Collaborate Roles and Permissions. 

VU COLLABORATE Manager (Middleware) Roles

Space Creator

The Space Creator role is for those who have ultimate responsibility for a unit or number of units within a College and have the understanding of how HE units should be delivered within an online space or how VE competency units should be clustered for delivery through VU Collaborate. Those with the Space Creator role are responsible for creating the online spaces via VU Collaborate Manager, and enrolling known teaching staff and other VU Collaborate roles into their spaces at the time of space creation.  

The Space Creator must enrol 2 convenor staff into the space at time of creation – these convenors will be responsible for enrolling other staff into the space. This can be 2 x Space Convenors OR Teaching Convenors, or one of each role. For information on the difference between Space Convenor and Teaching Convenor, refer to VU Collaborate Roles and Permissions.

 

LMS_Limited

The LMS Limited role is the VU Collaborate Manager role that all other staff will have by default. Using this role in VU Collaborate Manager, staff are able to create their own Sandpit Space. They can also view information regarding the spaces they have been enrolled in. 

Space Creator Approver

 Access Management (via MYVU Portal)

 The Space Creator Approver is responsible for the adding/amendment of Space Creators.   Each College must nominate 2 or 3 Space Creator Approvers.

 

 

VU COLLABORATE Roles

What role and permissions do I have in VU Collaborate?

As a VU staff member you have access to VU Collaborate. You may have access to ‘spaces’ for a unit or course, particularly if you are involved in teaching delivery or supporting learning and teaching. The following guide outlines the roles available in VU Collaborate and the types of staff these roles best apply to. 

 Glossary of terms used below

Space

An online collaborative area in which you can build and deliver your unit or course (known as a shell in WebCT).

Enrol

Refers to enrolling users into the VU Collaborate space, not into the unit or course itself.

Classlist

A VU Collaborate tool that allows you to view who is enrolled in the space, and depending on your permissions, add participants to the space.

View-only

Refers to the permission to be able to view space content but not to modify it

  

 Click on the sliders below to view descriptions and examples about the different roles available in VU Collaborate. 

Instructor

Instructors have full control of a space, they are able to create and modify course content, and perform grading and assessment. They can enrol the Space Reviewer into their space, but cannot enrol/un-enrol students or other teaching staff. The Instructor will appear in the Classlist for students to contact. 

Who might use this role: Instructors/lecturers

Example: You are a teacher, (sessional or contract) delivering a unit as part of a teaching team or independently and are responsible for designing course content and running learning activities.  

Space Convenor

The Space Convenor is responsible for enrolling and un-enrolling Instructors, Tutors and other roles in the space. They have full rights in the space as per the Instructor role so they can manage content and activities, but they do not appear in the Classlist.

Who might use this role: Education managers, unit coordinators, key instructors/lecturers 

Example: You are a Unit Coordinator or Education Manager, coordinating one or more units, and perhaps a teaching team. You may have an administrative role instead of, or as well as a teaching role 

 

Teaching Convenor

The Teaching Convenor is a combination of the Space Convenor and Instructor roles. They have full rights in the space they convene, appear in the class list, and are responsible for the enrolment/un-enrolment of teaching staff in VU Collaborate. They cannot enrol students. If the same person needs to have both the Instructor role and the Space Convenor role, they will be enrolled in VU Collaborate as the Teaching Convenor.

Who might use this role: Education managers, unit coordinators, key instructors and lecturers 

Example: You are a Unit Coordinator or Education Manager, coordinating one or more units, and perhaps a teaching team. You may have an administrative role instead of, or as well as a teaching role 

Tutor

 

Tutors are able to interact with students via email and discussions, manage student groups and grade students. Tutors can view content but are not able create and modify content or assessment tasks. The role is visible in the Classlist.

Who might use this role: Tutors, teaching assistants, offshore teaching staff

Example: As a Tutor you work with an instructor who coordinates multiple tutors within one large unit. The Instructor designs the space by creating content and assessment material but you are responsible for communicating with students and assessing their work. 

Space Reviewer

The Space Reviewer role is designed to enable information exchange between teaching staff members. Space Reviewers have view-only access to content but cannot view student grades access. They are added by the Space Convenor or Instructor do not appear in the Classlist.

Who might use this role: Teaching staff, staff responsible for reviewing and auditing

Example: As an Instructor you would like a colleague to give you some feedback on the space you have designed. You enrol your colleague as a Space Reviewer, so that they can view your work. 

Guest Instructor

Guest Instructors are able to interact with students and view content. They are not able to add or modify content, and cannot view or edit grades. Guest Instructors are visible in the Classlist and will require a staff number to be enrolled.

Who might use this role: Guest speakers, industry partners

Example: A key speaker is invited to address and engage with your students.

Learning Support

Learning Support is enrolled into spaces through negotiation with the Space Convenor and Instructor. They provide support to teaching staff in the development of content for the space and support of students (particularly those in need), and are visible in the Classlist.

College Librarian

The College Librarian is manually enrolled by ITS eLearning in all spaces within the college and is designed to assist teaching staff with the development and distribution of content. The College Librarian can add content and interact with students but is unable to view student grades. They are visible in the Classlist.

College Coordinator

The College Coordinator is automatically enrolled in all spaces within the college to view only. They cannot modify or create course content or student grades, and do not appear in the Classlist.  The College Coordinator is able to assist college staff with reporting on learning and teaching activities.

 

Role Matrix

Role matrix 1